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November 2004 The Information Management Professionals Volume 13, Number 3 |
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In This Issue ·
Message from the GNW Region Manager ·
November Joint Meeting Info and Menu · Carol Cameron’s
Excellent Adventure RIM Links BEC Website (http://www.armabellevue.org) Association
of Records Managers
& Administrators Bellevue/Eastside
Chapter The Bellevue/Eastside newsletter, The Eastsider,
is published monthly from September through June. We encourage all letters, comments and
contributions from members. Send to: The
Eastsider ARMA
International Bellevue/Eastside
Chapter Contributions or gifts to the
Association of Records Managers and Administrators, Inc. are not deductible
as charitable contributions for Federal Income Tax purposes. President’s
Message
Happy Thanksgiving! I hope
November finds you all healthy, happy and ready for the holidays. At last month's board
meeting, we discussed the idea of our chapter joining the "5-100
Club" of the ARMA Foundation. Our chapter would agree to contribute $100
for the next 5 years, which will help fund the Foundation, and allow it to
continue to promote our profession. We ask all members to consider this
approach, and to address any comments or concerns to me by December 1st. The
chapter can then "vote" on this issue. Attendance at our meetings
was another issue we discussed, and we would like to ask the members for any
comments or suggestions they may have regarding attendance, and what, if
anything, we can do to help increase the numbers. The one question we
asked was whether the use of e-mail meeting notification is sufficient. Is
everyone getting, and reading the notices? Your input is important, and will
be appreciated. It's that time of year when
my Rotary Club sponsors the "Rotary Embraces Kids" project, which
provides a wonderful holiday experience for 55 to 60 very worthy children,
who would otherwise not have any Christmas celebration. It will be held on
Saturday, December 4th, at the As this holiday season
approaches, please remember those that are less fortunate. Lend a hand to
someone in need, and help to make our world a better place for everyone.
Happy Holidays! Best regards, Tom Kirschner Around the Sound
November 2004 Chapter Meeting Wednesday, November 10, 2004 La Quinta Registration: 6:00 - 6:30 pm Dinner: 6:30 – 7:15 pm Business Meeting: 7:15 – 7:30 pm Program: 7:30 - 8:30 pm Dinner $18.50 (reservation received by 11/05/04) or $20.00 (reservation received after 11/05/04) Dinner and workshop:
Add $5.00 to dinner fee Dinner Menu
Honey Baked Ham Tossed Green Salad with Ranch Dressing Vegetables, Sweet Potatoes, Bread Coffee, Water and Ice Tea Service Dessert: Apple Crisp Alternate
Meal: Chef’s Salad Identify
Theft: It Could Happen To You Program: Detective Dave Paul
of the Tacoma Police Department will discuss the problem of Identity
Theft. This offense can have
devastating effects on you both personally and professionally. Learn how this
crime could affect our agency or business and what you can do to prevent
others stealing credit card numbers and Social Security numbers along with
other confidential information. Businesses guard their proprietary
information from their competitors; this may be an issue for you also. This
program will be well worth your time so you can share the information with
your employer and your own family to educate them about Identity Theft. Speaker: Detective Dave Paul has
worked for Tacoma Police Department for 27 years and serving as a Senior
Detective in the Financial Crimes Unit for the last 12 years. Detective
Paul’s investigative responsibilities include check and credit card fraud,
identity theft, employee embezzlements and internal business fraud. He is a
member of the Pacific Northwest License, Tax and Fraud Association. Make your reservations in several ways: Call Chrissy Stroberger at:
253-926-5980, Fax: 866-560-0574, register on-line at pugetsoundarma.org, or
e-mail Chrissy at cstroberger@rainierpac.com. Information courtesy of Sue Lord The Editor’s Cube I attended the Joint AIIM Northwest-Greater Seattle Chapter’s dinner
meeting on October 20th at the Swedish Club in Allison Griffin of Computer Forensics, Inc., began the program with
an overview of SOX and the challenges the RIM field have encountered in
dealing with various interpretations of this far-reaching, yet sometimes
vague, legislation when it comes to recordkeeping requirements. Next up, Rick Boogaard, an auditor for Holland American Line, Inc.,
walked us through the meticulous and stringent testing of his organization’s
policies and practices to ensure compliance with SOX in regards to financial
reporting. Nicole Smith of AT&T Wireless followed with her story of the
“pitfalls” of implementing SOX compliance throughout her organization; all
Records Managers could glean some valuable lessons from her experience. This roundtable presentation was extremely effective as it presented
a comprehensive look at SOX and records management from multiple
perspectives. I have to admit this was
my first foray West of I-5 in quite some time; after an evening of networking
with our Seattle colleagues (where we also kept track of the Red Sox-Yankees game),
and listening to a terrific program, I am resolved to make many more meetings
in Seattle! And, as always, we look forward to you submitting articles, news and
other RIM info to The Eastsider.
Email your submission to ramsdell5@comcast.net no later
than the 15th of the month for inclusion into the following
month’s publication, or bring a CD-R with your submission to the monthly
meeting. Jerry Rugh, Chapter Webmaster, has added a “Puget Sound Blog” button
to the From Paper
to XML and Beyond - What an Adventure and I Never Left The Ground!! (Except for My Airplane Ride) By
Carol Cameron For those of you who have been to any conference
as a first time attendee, it can be a good experience or one you don’t want
to repeat. I assure all of you, the
ARMA International Conference held in The Exposition Hall had numerous booths available
for conference attendees to review, research and question all the new
technology available for desktop record keeping. The technology that is available for
maintaining archived records, vital records and for managing the destruction
of documents no longer of value was overwhelming. Even the technology for off-site storage is
available whereby the outside company can access your closed folders and
either fax, deliver to your office or discuss by phone the requested
information. The classes I attended ranged from how to be a
good Treasurer at the local chapter position to the level of using of XML
(extensible markup language) by Roger Winters; one of my instructors at the
University. I won’t pretend to know
anything about this new technology, but Roger was so entertaining with how he
presented the information, that I want to learn more and how it could apply
to my work. Randy Kahn, our keynote speaker, candidly stated
how important it is for us to care
about the information we handle on a daily basis. The information may not mean much to us
initially, but it is a part of the larger picture of our companies’ strength
and survival. Each one of us in our
daily work environment needs to protect, promote, and ensure that every piece
of information we handle is distributed timely; even when we feel
over-stressed and don’t think we can manage one more thing. Paperless?
I don’t know about this possibility; and there is the consensus that
more paper has been generated since computers have become so much a part of
our daily living. However, from my
office alone, I see how the use of the computer has helped to “gather all the
missing” pieces of information contained in different folders. This gathering of information has also
identified the “naming” weaknesses of our labeling process. If the computer can tie all the loose ends
together to make a folder, then we can feel secure about the integrity of the
information housed within its covers. For my office, looking in five or six
places for details is now becoming an unnecessary step in our retrieval
process; and for that less paper has been used. Carol
Cameron, Chapter Treasurer |
November
9, 2004 Joint BEC/Greater
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Date: Tuesday, November 9, 2004 |
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Place: Coast Hotel |
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Time: 5:15-5:30 PM Registration |
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5:30-5:45 Networking |
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5:45-6:45 Dinner |
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6:45-7:00 Business |
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7:00-8:00 Program |
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Cost: $25 for Program and Dinner – ARMA members |
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$10 for Program Only – ARMA members |
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$28 for Program and Dinner – Non-ARMA |
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$13 for Program Only – Non-ARMA |
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$15 for Program and Dinner - Students |
Reservations: Contact Sue Gunderson at 206.529.1234 or sgunderson@datasitenw.com, OR register online at http://www.armabellevue.org by 5 PM, Wednesday, November 3. Because we must pay for all reserved dinners, “no shows” will be billed.
~ M E N U ~
Pasta and Caesar Salad Bar /
Antipasto Tray
Sliced Fresh Fruit / Fresh Seasonal
Vegetables
Rolls and Butter / Assorted
Desserts
Coffee and Tea
Greater
http://seattlearma.blogspot.com
This is a great
communications forum to find out what’s up in the Greater Seattle Chapter and
in the Great Northwest Region. You can
also post messages and job postings on the Blog – Contact Roger Winters for
more information at 206.296.7838 or roger.winters@metrokc.gov.
Updated Email Address?
Let us know at http://www.armabellevue.org
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President |
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Past
President |
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Vice
President |
OPEN |
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Secretary |
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Treasurer |
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Membership |
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Programs |
Darlene
Curtice, CRM |
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Programs |
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Publicity |
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Arrangements |
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Webmaster |
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Newsletter |
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Member-at-Large |
Message
from the Great Northwest Region Manager
By Sue Lord
Happy Autumn
to you! The
It
wasn’t that long ago that some of us were in sunny
Saturday
was absolutely non-stop as it involved many training sessions for Region
leaders as well as chapter leaders. I
met many new people and continued to learn a great deal about ARMA.
For the
first time, ARMA conducted a General Membership Meeting prior to the
beginning of the conference on Sunday.
While modestly attended, I think it was very appreciated by those in
the audience, including myself. The
meeting was led by President Dave McDermott.
He delivered a comprehensive presentation on the current state of and
goals of ARMA. One of those goals is
called “Transparency” where the BOD is delivering to the Association
information on what it is doing, including posting its agenda and
“discernment” items on the International website. Mr. McDermott also
discussed what the BOD believes to be the top twenty issues that have impact
on our organization. This list is
called their “Radar Screen” of issues.
The top four issues are considered to be of the highest concern. The “Radar Screen” should be posted at
arma.org and the Board is asking for comments from the members. After the formal presentation, the audience
was invited to bring questions to the BOD.
To be sure, there were some lively discussions!
I also
attended the “Candidate Forum” that morning.
This was a venue for those candidates running for ARMA International
BOD positions in 2005. Each candidate
had an opportunity to give a brief “stump” speech then a Q & A period
followed. One of the candidates for a
Board of Director seat is Bonnie Nadler from the Bellevue/Eastside
Chapter. Good luck Bonnie!
I have
to admit I was pretty tired BEFORE the actual conference got started, however,
I never, NOT ONCE, fell asleep during an educational session! I believe the courses in
Especially
nice was a chance for the members of the Great NW Region to have lunch
together on Monday of the conference.
I believe there were nearly 50 of us there! It was so very nice to meet and greet the
members of our Region. We are a lively
bunch and that lunch hour went by too fast, I believe! I would like to extend my thanks to Great
NW Region Coordinator Leslie Sturgeon for making all of the arrangements for
the Region Luncheon. Her efforts were
appreciated by us all!
There
were evening events, too! I attended a
“Welcome Party” aboard the Queen Mary.
What a beautiful ship! I also
attended the very nice Awards Banquet.
While there were no awards given to our Region’s chapters this year,
many of us met after the dinner and “toasted” our Region and the GNW Chapter
Members of the Year. Sadly, I missed
the Canadian Party, as prior to the event, I accidentally erased all of the
Conference images I had taken on my digital camera. I was so remorseful, I couldn’t bear to go
to the party!
The
Conference was great! The educational
sessions were outstanding! I expect
the same next year in
Very
truly yours,
Sue Lord, Manager, Great
NW Region
Information on the Region Manager/Coordinator Program
Effective
immediately, ARMA International is seeking applications for a Great Northwest
region Coordinator to provide the localized, hands-on, day-to-day support of
Great Northwest Region chapters and region.
An
As
Great Northwest region coordinator, you will have the opportunity to gain
additional leadership experience as you work with a wider network of people
that will extend beyond the local chapter level and outside of the ARMA
membership. Serving as a region coordinator will also provide valuable
training for those who are interested in seeking a position on the ARMA
International Board of Directors.
Duties of a Region Coordinator
1. Provide assistance and direction to chapters
(and to those members who are not affiliated with a chapter) within the
specified geographic region
2. Visit assigned chapters, as requested, with a
minimum of one visit per year to each chapter.
3. Help organize and charter new chapters in
their region
4. Assist the region manager with coordination
and implementation of regional activities such as leadership conferences and
special projects
5. Assist with regional initiatives such as the
development of Web sites, newsletters, and budgets
6. Forward comments from chapters and
unaffiliated members to the ARMA International Board of Directors or ARMA
headquarters, as appropriate
7. Submit an activity report to their region
manager 45 days prior to the spring and fall ARMA International board
meetings
8. Provide a communications link with the Member
Services Department at ARMA headquarters
9. Partner with Member Services to provide
chapter operations training, as necessary
10.Participate
in ARMA International leadership training meetings, as required
Eligibility Criteria
1. Must have been a member of ARMA International
for a minimum of the three consecutive previous years
2. Must have prior chapter leadership
experience, preferably as chapter president
3. Must have strong oral and written
communication skills
4. Must be detail-oriented and self-directed
5. Must have the ability and willingness to
travel to chapters in the region
6. Must have earned the recognition of members
in the region
7. May not simultaneously serve as a chapter
president or on any ARMA International committee or task force
Duties of a Region Manager
In
addition to the coordinator duties, the Great Northwest region manager will
1. Manage two coordinators to provide chapter
and region support within your region
2. Provide overall coordination of all region
activities and initiatives
3. Work jointly with the region treasurer to
administer the region fund for appropriate travel and related expenses
4. Compile activity reports submitted on behalf
of your region coordinators and submit the consolidated report to the
association’s Board of Directors
Length of Terms
Typically, region managers and coordinators serve
two-year terms, but due to the circumstances at this time, ARMA is asking for
the Great Northwest Region Coordinator to apply now through June 30 and then
again for the July 1, 2005-June 30, 2007 term.
Training and Support
Training for Region Manager and Coordinator
program participants will be given during the ARMA Leadership Conference
during the Great Northwest Region leadership meeting the summer of 2005 and
again at the ARMA International annual conference in
Managers and coordinators must have
organizational support for the time commitment required for these positions.
Need More Information?
Those needing more information about the regional
manager and coordinator program may contact Anita Willis, Director of Member
Services at ARMA Headquarters, whose name can be found on ARMA’s Web site at
www.arma.org.
Application Deadline
Apply to be a part of ARMA’s exciting and dynamic
new direction by completing the application form which is available at http://www.armabellevue.org
and returning it to ARMA headquarters no later than Monday, November 22,
2004.